WELCOME TO THE 2020 RECHARTER SEASON!
The 2020 Recharter season officially begins on October 1, 2019 with the opening of the online recharter system. All Recharter paperwork is due to the Hoosier Trails Council Office by Monday, December 2, 2019. Everything needed to complete the recharter process is available below. Recharter access codes were sent to the Charter Organization Representatives, the Committee Chairs, and the Unit Leaders via e-mail on September 27, 2019. Please be sure that we have correct e-mail addresses on file for your unit to assure prompt communications.
While the online process remains the same, there are some changes and additional requirements for the 2020 charter year.
1. BSA has announced that the current Membership fee of $33 for youth and adults will be increasing for 2020. The new fee will be announced no later than October 23, 2019. When the recharter system opens on October 1st, the fees WILL NOT BE CALCULATED. You may still work on your roster, prepare your charters, and save your work as normal. After November 1st, sign back on as a returning user (if you have already started the recharter process for 2020) or as a first-time user if you have not yet begun, and the fee information will then be available.
2. All BSA adult volunteers will need to sign a new Criminal Background Check Authorization form. These new CBC forms will need to be submitted with the recharter paperwork or the charter will be defective. Details regarding the new CBC requirement were sent out to the unit Key 3 as part of the 2020 Recharter Instructions e-mail on Sept. 26, 2019.
3. If you have Special Needs Scouts in your unit who are now 18 and are registering Beyond the Age of Eligibility, a new position, UP – Unit Participant, has been created. Members need to complete an adult application and youth protection training before they can be included on the 2020 rosters. If the Special Needs Scout is NOT able to complete the youth protection training, please contact Holly Barton for assistance.
4. If you have members of your unit who joined Feb. 1, 2019 or later and were already age 16, and have been granted an Eagle extension, and they are now 18 years of age, then as above, they also need to complete an adult application and youth protection training and will be registered as an UP – Unit Participant.
PAPERWORK and PAYMENT MUST BE DELIVERED TO THE COUNCIL OFFICE FOR YOUR RECHARTER TO BE CONSIDERED SUBMITTED AND COMPLETE!!!
Completing only the online portion of the process does not complete your recharter. All paperwork and registration fees should be delivered to the Hoosier Trails Council, BSA, 5625 East State Road 46, Bloomington, IN 47401. As always, please contact either your District Executive, Unit Commissioner, or our Council Registrar, Holly Barton, with any specific rechartering questions. We will be happy to assist you.
If you are having technical problems logging on to My.Scouting.org, accessing Internet Rechartering, or technical issues once in the recharter system, please call the BSA Help Desk for assistance: 972-580-2489. They are available from 8 a.m. to 8 p.m. Monday through Friday, (closes earlier the day before a major holiday.) The Council office cannot assist you with retrieving logon usernames or passwords.
Ready to Begin? Start HERE!
Forms to be Submitted:
All pages of your signed (by the Institution Head and Unit Leader) or online approved (by the Chartered Organization Representative or Institution Head) Recharter Application Roster. Please do not submit the E-Z Summary!
Annual Charter Agreement – signed by the Institution Head and Chartered Organization Rep
New Unit-Change in IH Form – only required if you are changing the Institution Head/Executive Officer. If that new person will ALSO be the Chartered Organization Representative, an adult application and youth protection training are also required.
NEW CBC Authorization Form – to be signed by each adult volunteer and returned with the recharter paperwork. Print as many copies as needed. You may also contact the Council office for additional copies.
BSA Adult Application – if indicated on page 1 of Recharter Application Roster
BSA Youth Application – if indicated on page 1 of Recharter Application Roster
Other helpful documents and information:
Unit Budget Plan – will be available after the 2020 Membership Fee is available.
Explorer Post Recharter Forms:
All pages of your signed (by the Institution Head and Unit Leader) Recharter Application Roster. Please do not submit a 2-sided copy.
Explorer Post Renewal Instructions – available after Nov. 1, 2019
Explorer Adult Application – to be available shortly